AMENDED & RESTATED
The Long Island Amateur Hockey League, Inc.
Adopted by the Executive Board of Directors
and Ratified by the Members on April 26, 2015
ARTICLE I – OFFICES
The principal office of the Corporation shall be in the Hamlet of Farmingville, Town of Brookhaven, County of Suffolk, State of New York. The Corporation may also have offices at such other places within or without this State as the Board may from time to time determine or the business of the Corporation may require.
ARTICLE II – PURPOSES
The purpose for which this Corporation has been organized are as follows:
A. To promote competitive ice hockey in the New York Metropolitan Area.
B. To conduct an organized League in all age classifications comprised of teams from the members.
C. To develop advanced hockey skills among players from age 5 through 19.
D. To participate in State, National, and International Tournaments.
E. To encourage players to go on to college level competition and to obtain
college scholarships whenever possible.
F. To conduct the affairs and activities of our League so as to promote
respect for the game of hockey and for all persons involved with the game
and to ensure good sportsmanship is exhibited by all persons involved
with any League activities.
ARTICLE III – MEMBERSHIP
1. QUALIFICATIONS FOR MEMBERSHIP
A. Members shall be defined as either Full, Associate, Affiliate or Probationary Members. Affiliate Members must be re-qualified each year.
A FULL MEMBER is an LIAHL member in good standing with full voting privileges and meets membership standards.
An ASSOCIATE MEMBER is an LIAHL member in good standing which does not play a league schedule against other league teams. An Associate Member only votes on issues which pertain to that organization
An AFFILIATE MEMBER is a member in good standing which competes in the LIAHL for purpose of New York Championship qualification. AFFILIATE MEMBERS do not participate in the LIAHL playoffs nor do they exercise voting privileges.
A PROBATIONARY MEMBER competes in the LIAHL pursuant to Article III (1)(A)(i-viii). See infra.
i. An applicant for Probationary membership shall send a letter to the League Commissioner outlining the Application(s) hockey history, names of people who direct the program, rink location and specifications, number of teams the Applicant wishes to enter, source of players, program objectives, and any other pertinent information. This shall be done prior to the Annual Meeting of the Long Island Amateur Hockey League, Inc., See 2(A) infra.
ii. The applicant(s) letter shall be discussed by the Board. Applicants will be invited to a meeting of the Board to make a presentation and for a question and answer session with the Executive Board. The Executive Board will then make a recommendation to the Board of Directors as to whether the
application should be considered. If it is considered, the applicant will
have to make a presentation to the Board of Directors.
iii. Applicants will be granted Probationary Membership for a period of one (1) year unless 25% of the current Full Members, rounded to the nearest whole number, cast a no vote in closed ballot.
iv. A Probationary Member is required to furnish a $500.00 membership fee to match the membership fee of the Full Members. However, if the probationary member resigns after May 1 and before September 1, and all obligations have been met, the membership fee will be refunded.
v. A Probationary Member shall be required to share in the general expenses of the League in the same proportion and amount as a Full Member.
vi. All Probationary Members are entitled to rights and privileges as provided by the Long Island Amateur Hockey League, Inc., By-Laws.
vii At the conclusion of the one-year probationary period, a closed ballot shall be held by the Board of Directors regarding the granting of full membership. The Probationary Member shall be granted Full Member status unless a negative vote is cast by 25% of the current Full Members, rounded to the nearest whole number.
viii Upon being granted full membership, each new Full Member shall be required to pay into the Treasury an amount equal to a proportionate share of the operating surplus of the Long Island Hockey League, if any.
ix. All members shall share equally in the general operating expenses of the League. Each member shall be individually responsible for such expenses as insurance and referee(s) fees, which are paid for by the League but are directly attributable to the individual Members. Affiliate Members shall contribute $500.00 annually towards their share of the annual expense of the League. Each member shall be individually responsible for such expenses as insurance and referee(s) fees, which are paid for by the League but are directly attributable to individual members and affiliates.
x. Each organization will be charged on a per team basis for additional teams within that organization, with said fee to be determined by the Board based on the expenses incurred by adding a team.
B. LIAHL member teams may not participate in another league without prior approval of the Board and/or the Commissioner.
C. Full Members shall vote on any matter pertaining to Name of the Organization, Purpose, and Qualifications for Membership, Officers and Directors, Procedures and Code of Ethics. All Full and Probationary Members may vote on matters pertaining to Rules and Regulations. Affiliate Members shall NOT vote on any League matters.
2. MEMBERSHIP MEETINGS
A. The annual Membership Meeting of the Corporation shall be held prior to June 30 of each year. If a member does not have a Director or Alternate in attendance at the entire Annual Meeting, the Member shall be fined $200.00. Attendees at meetings shall have prior approval of the Board and are prohibited from coaching during the season, unless specifically permitted by the Board of Directors of the Commissioner.
B. Regular meeting shall be held once a month from September through April. If a member is not represented by a Director or Alternate at a regular meeting, the Association shall be fined $100.00.
C. The presence at any membership meeting of not less than seventy five percent (75%) of the Members shall constitute a quorum and shall be necessary to conduct the business of the Corporation; however, a lesser number may adjourn the meeting for a period of not more than two weeks from the date scheduled by the By-Laws and the Secretary shall cause a notice of the re-scheduled date of the meeting to be sent to those members who were not present at the meeting originally called. A quorum as herein before set forth shall be required at any adjourned meeting.
D. A membership roll showing the List of Members as of the record date, certified by the Secretary of the Corporation, shall be produced at any meeting of members upon request therefore of any member who has given written notice to the Corporation that such request will be made at least ten days prior to such meeting. All members appearing on such membership roll shall be entitled to vote at the meeting.
E. Following a meeting, the Secretary shall electronically mail one copy of the minutes of the meeting to the Directors of each member organization.
3. SPECIAL MEETINGS
A. Special meetings of the Corporation may be called by the Directors. The Secretary shall cause a notice of such meeting to be electronically mailed to all Members at their addresses as they appear in the membership roll book at least ten days but not more than fifty days prior to the scheduled date of such meeting. Such notice shall state the date, time, place and purpose of the meeting and by whom called.
B. No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.
4. FIXING RECORD DATE
A. For the purpose of determining the Members entitled to notice of or to vote at any meeting of members or any adjournment thereof or to express consent to or dissent from any proposal without a meeting, or for the purpose of determining the Members entitled to receive any distribution or any other action, the Board shall fix, in advance, a date as the record date for any such determination of members. Such date shall not be more than fifty nor less than ten days before any such meeting, nor more than fifty days prior to any other action.
5. ACTION BY MEMBERS WITHOUT A MEETING
A. Whenever Members are required or permitted to take action by vote, such action may be taken without a meeting by written consent, setting forth the action so taken, signed by all Members entitled to vote thereon.
A. No proxy voting shall be permitted.
7. ORDER OF BUSINESS
A. The order of business at all meetings of members shall be as follows:
i. Roll call
ii. Reading of minutes of the preceding meeting
iii. Reports of committees
iv. Reports of officers
v. Old and unfinished business
vi. New Business
vii. Good and welfare
8. MEMBERSHIP DUES
A. After approval of the annual budget, the expenses of the organization shall be apportioned equally among the members.
ARTICLE IV – DIRECTORS
MANAGEMENT OF THE CORPORATION
A. The Corporation shall be managed by the Executive Board of Directors which shall consist of not less than three Directors. Each Executive Director shall be at least nineteen years of age. The Executive Board shall
include a President (a/k/a Commissioner), a Vice-President (a/k/a Deputy
Commissioner), Secretary, Treasurer and Appointed Officials as defined
in Article 5, Section 8, infra.
B. Each member organization shall be entitled to appoint one Member of the Board of Directors, whose appointment must be ratified by a full vote of the Members. Said members of the Board of Directors are also referred to
C. The Commissioner of the Corporation, the Deputy Commissioner and the Referee -in-Chief shall also be a member of the Executive Board of Directors. However, the Commissioner may vote on any matter only in order to break a tie and the Deputy Commissioner and Referee-in-Chief shall not vote.
D. Additionally, each member organization shall be entitled to appoint two Alternate Governors, whose appointment must be ratified by a full vote of the Members, who shall act in the absence of the primary Director.
2. ELECTION AND TERM OF DIRECTORS
The Executive Offices of Commissioner, Secretary and Treasurer are elected offices to be voted upon by the Board of Directors at the Annual Membership Meeting. The term for each office is two (2) years with the elections for Commissioner and Secretary to be held on even numbered years and election for Treasurer to be held on odd numbered years.
3. INCREASE OR DECREASE IN NUMBER OF DIRECTORS
The number of Directors (Governors) may be increased or decreased by vote of the membership or by a vote of a majority of all of the Directors (Governors). No decrease in number of Directors (Governors) shall shorten the term of any incumbent Director (Governor).
4. NEWLY CREATED DIRECTORSHIPS AND VACANCIES
Newly created directorships resulting from an increase in the number of Directors and vacancies occurring in the Board for any reason may be filled by the Member Organization affected, with the ratification of the Board of Directors. A Director elected to fill a vacancy caused by resignation; death or removal shall be elected to hold office for the unexpired term of his predecessor.
5. REMOVAL OF DIRECTORS
Any or all of the Directors or Alternates may be removed for cause by vote of the Members or by action of the Board. No Director shall be removed without cause.
A Director or Alternate may resign at any time by giving written notice to the Board, the Commissioner, or the Secretary of the Corporation. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board of such Officer, and the acceptance of the resignation shall not be necessary to make it effective.
7. QUORUM OF DIRECTORS
Unless otherwise provided in the Certificate of Incorporation, seventy five (75%) percent of the entire Board shall constitute a quorum for the transaction of business or of any specified item of business or of any specified item of business.
8. ACTION OF THE BOARD
Unless otherwise required by law or specified herein, the vote of a majority of the Directors present at the time of the vote, if a quorum is present at such time, shall be the act of the Board. Subject to the provisions of Article IV, Paragraph I-C, each Director present, or the Alternative in the appropriate circumstances, shall have one vote.
9. PLACE AND TIME OF BOARD MEETINGS
The Board may hold its meetings at the office of the Corporation or at such other places, either within or without the State, as it may from time to time determine.
10. REGULAR ANNUAL MEETING
A regular Annual Meeting of the Executive Board shall be held immediately following the Annual Meeting of Members at the place of such Annual Meeting of Members.
11. NOTICE OF MEETINGS OF THE BOARD, ADJOURNMENT
A. Regular meetings of the Board may be held with notice at such time and place, as it shall from time to time determine. Special meetings of the Board shall be held upon notice to the Directors and may be called by the Commissioner upon three days notice to each Director either personally or by mail or electronic mail; Special Meetings shall be called by the
Commissioner or by the Secretary in a like manner on written request of
two Directors. Notice of a meeting need not be given to any Director who submits a waiver of notice without protesting prior thereto or as its commencement, the lack of notice to him.
B. Emergency Meetings may be called by the Commissioner at his/her discretion.
C. Notification of Emergency Meetings may be made by the Secretary to each member by telephone at least 24 hours prior to the time of the Emergency Meeting.
D. All action taken at Emergency Meetings is subject to the usual quorum requirements and is further subject to ratification at the next regular meeting of the Board of Directors.
E. No other business but that specified in the notice may be transacted at such Emergency Meeting without the unanimous consent of all present at such meeting.
F. A majority of the Directors present, whether or not a quorum is present, may adjourn any meeting to another time and place. Notice of the adjournment and unless such time and place are announced at the meeting, to other Directors.
At all meetings of the Executive Board and the Board of Directors, the
Commissioner, or in his absence, the Deputy Commissioner shall
preside. In the absence of both the Commissioner and the
Deputy Commissioner, the Referee-in-Chief shall preside.
13. EXECUTIVE AND OTHER COMMITTEES
The Board, by resolution adopted by a majority of the entire Board, may designate from among its Members and Executive Committee and other committees, each consisting of three or more Directors. Each such committee shall serve at the pleasure of the Board.
ARTICLE V – EXECUTIVE OFFICERS
1. OFFICES, ELECTION, TERM
A. Unless otherwise provided for in the Certificate of Incorporation, the Board may elect or appoint a President who shall also be known as the Commissioner, one or more Vice-Presidents (who shall also be known as Deputy Commissioners), a Secretary, and a Treasurer, and such other officers as it may determine, who shall have such duties, powers and
functions as hereinafter provided. All Executive Officers shall be elected or appointed to hold office until the meeting of the Board following the
Annual Meeting of Members. Each Executive Officer shall hold office for the term for which he is elected or appointed or until his successor has been elected or appointed and qualified.
B. The Board shall determine when the election of the Officers shall take place and at least one month(s) notice shall be given prior to any election. (This meeting shall be at least three weeks prior to the Annual Meeting.)
2. REMOVAL, RESIGNATION, SALARY
Any Officer elected or appointed by the Board may be removed by the Board with cause. In the event of the death, resignation or removal of an Officer, the Board in its discretion may elect or appoint a successor to fill the unexpired term. Any two or more offices may be held by the same person, except the offices of President (Commissioner) and Secretary. No salaries shall be paid to officers and/or appointed officials, but expenses for officers and/or officials may be fixed by the Board.
The President shall be the Chief Executive Officer of the Corporation; he/she shall preside at all meetings of the Members and of the Board; he/she shall have the general management of the affairs of the Corporation and shall see that all orders and resolutions of the Board are carried into effect. The President shall be known as the Commissioner.
4. EXECUTIVE VICE-PRESIDENT
During the absence or disability of the President, the Executive Vice- President shall have all the powers and functions of the President. He/she shall perform such other duties, as the Board shall prescribe.
5. ADMINISTRATIVE VICE-PRESIDENTS
The Governors of each Member Organization shall appoint an individual to be elected as an Administrative Vice-President. In the event of the absence or disability of the President and Vice-President, the Administrative Vice-Presidents shall elect a Senior Administrative Vice- President, who shall have all the powers and functions of the President. Each Administrative Vice-President shall perform such other duties, as the Board shall prescribe. Administrative Vice-Presidents shall be one and the same as Member Governors. The Senior Administrative Vice- President must have served as a Governor (not alternate Governor) for a period of 2 (two) years prior to his/her appointment.
A. The treasurer shall have the care and custody of all the funds and securities of the Corporation, and shall deposit said funds in the name of the Corporation in such bank or trust company as the Directors may elect; he/she shall, when duly authorized by the Board of Directors, sign and execute all contracts in the name of the Corporation, when countersigned by the President; he/she shall also sign checks, drafts, notes, and orders for the payment of money, which shall be duly authorized by the Board of Directors and shall be countersigned by the President; he/she shall at all reasonable times exhibit his books and accounts to any Director or Member of the Corporation upon application at the Office of the Corporation during ordinary business hours. At the end of each corporate year, he/she shall have an audit of the accounts of the Corporation made by a committee appointed by the President, and shall present such audit in writing at the Annual Meeting of the Members, at which time he shall also present an annual report setting forth in full the financial conditions of the corporation.
B. Notwithstanding the above, the Treasurer may, with the approval of the Board of Directors, establish special accounts for specific purposes which do not require the signature of the Treasurer or the Chairman but do require the signature of at least two other Officers or appointed Officials. Where an appointed Officials signature is permitted, the second signature must be that of an Officer of the Corporation.
The Secretary shall keep the minutes of the Board of Directors and also the minutes of the Members. He/she shall have the custody of the seal of the Corporation and shall affix and attest the same to documents when duly authorized by the Board of Directors. He/she shall attend to the giving and serving of all notices of the Corporation, and shall have charge of such books and papers as the Board of Directors may direct; he/she shall attend to such correspondence as may be assigned to him, and perform all the duties incidental to his office. He/she shall keep a Membership Roll containing the names, alphabetically arranged, of all persons who are Members of the Corporation, showing their places of residence and the time they became Members.
8. APPOINTED OFFICIALS
A. The following Officials may be appointed by the President subject to the approval of the Board of Directors:
1. 3 Statisticians – Tier I. Major 4. Tournament/ACE Coordinator
and Minor; Tier II and Tier III 5. Scheduler
2. Vice-President/Publicist 6. Referee-in-Chief
3. Two (2) Deputy Commissioners 7. Legal Counsel
B. The appointed Officials shall have no vote as such in any matter concerning the management or operation of the Corporation.
C. Each appointed Official shall perform such and such other duties, as the Board prescribe.
ARTICLE VI – SEAL
The Seal of the Corporation shall be maintained by the Commissioner and made available for inspection upon reasonable notice.
MISCELLANEOUS PROVISIONS AND PROCEDURES
1. Except for authorized individuals, no other persons, including coaches, shall be permitted at meetings unless by specific invitation of the Commissioner.
2. League standings, open penalties, and missing league game score sheets reports shall be prepared and kept current by the Statistician. Copies of these reports shall be sent to the Director of each Member Organization every week during the season.
3. Each Tier, I, II and III shall have a Statistician. This individual will responsible for keeping player penalty statistics, suspensions and league standings for their designated division. The League Scheduler/Statistician will remain responsible for the League Master Schedule. All score sheets for all home games (league or exhibition) and all away games played against out-of-league teams (including tournaments) shall be mailed/delivered directly to the appropriate statistician by the member organizations. A compensation schedule is established for each Division Statistician, paid from the second team fees. A compensation schedule is to be established for each Division Statistician, to be part of the general budget.
4. Penalty statistics shall be kept by the Statistician for all levels of play from Mite to Midget Major as follows: head checks minors, all 10 minute misconducts, all majors, all game misconducts, and all matches. The Statistician shall make the Commissioner and the Referee-in-Chief aware of any player who accumulates an inordinate number of these penalties. These statistics shall be available to other Officers or Directors upon request.
5. The Commissioner may, at his discretion, convene a Hearing Panel composed of Members of the Board, to assist him on any disciplinary matter. While a Member has the right to appeal a Commissioner(s) decision to the full board, playing rule disputes are determined only with the Hearing Panel.
6. The budget shall be prepared by the Budget Committee and presented to the Members two days prior to the Annual Meeting and one time, approximately at the halfway point of a given season. The fiscal year shall run from July 1 to June 30 each year.
7. Each Member is required to register all of its teams in the LIAHL with USA Hockey each season, as NY State tournament bound, except if said registration would be in violation of USA Hockey or NYSAHA rules. The registration cost shall be borne by each member for it(s) own teams, and registration must be completed by December 31. The approved USA Hockey roster, returned by the District Registrar, shall become the official final LIAHL roster.
8. All LIAHL players must be registered at their appropriate age tier level with their LIAHL organization, and only eligible LIAHL player’s names may appear on tournament bound rosters. As determined by the Board, all eligible teams must go to state tournaments. Any player refusing to go to state tournaments shall upon recommendation of the Home Association be ineligible to participate in LIAHL play the following season. An organization shall make final tournament bound commitment to the LIAHL by December 31. The eligibility of teams and the format for the players shall be determined by the Board prior to the start of the season.
9. The Commissioner may, at his discretion, impose a fine of up to $300.00 on any Member for any rule infraction or disciplinary matter. The Commission is empowered to recommend a fine in excess of $300.00 to the Board.
10. The RIC will convene mandatory meetings of all League On-Ice Officials at the start of the season. Changes to USAH Rules & Regulations, LIAHL Rules & Regulations and Officials Code of Conduct will be discussed.
11. Reimbursed expenses for the Commissioner, Secretary, Treasurer, Statistician, Publicist, Referee-in-Chief and Scheduler shall be determined by the Board at the Annual Meeting. An annual accounting shall be made to the Treasurer by each named individual by June 30 of each fiscal year.
12. The minimum standards for ice rink facilities (i.e. scoreboard, locker rooms, player’s benches, penalty box, timekeepers(s) and scorer(s) table, etc.) shall be determined by the Board. The use of outdoor rinks shall not be permitted except by emergency permission of the Commissioner, or by vote of the Board.
13. The Board shall establish a Code of Ethics to be published on and maintained on the LIAHL website and separate Rules and Regulations governing league structure, player registration, team rosters, equipment, playing rules, exhibition games, game officials, scheduling and standings, league playoffs/state play downs, movement of players and spectator control. A written copy of the Code of Ethics and Separate Rules and Regulations governing league structure shall be annexed to these by-laws. A majority vote of the Board shall be required to approve a motion to amend, delete or add to the separate Rules and Regulations. A two-thirds vote of the Board shall be required to amend, delete or alter any provision of the Code of Ethics.
14. The By-Laws, Rules and Regulations and the Code of Ethics shall be strictly adhered to, in word and spirit, by all members. Violations of the by-laws shall be subject to disciplinary action by the Board. If a Member proceeds to act after a negative vote by the Board, a fine of $1,000.00 shall be automatically instituted.
15. At games, the Game Supervisor shall have authority with regard to consulting with the Referee to warn Coaches, deal with on and off problems and clear the rink of spectators including parents/spectators displaying inappropriate and disruptive behavior which interferes with the game enjoyment of other spectators.
16. Parental/Spectator Agreement – Parents will be required to sign the NYSAHA Code of Conduct agreement prior to the start of each season.
ARTICLE VIII – CONSTRUCTION
If there be any conflict between the provisions of the Certificate of Incorporation and these by-laws, the provisions of the Certificate of Incorporation shall govern.
ARTICLE IX – AMENDMENTS
A. The by-laws may be adopted, amended or repealed by the Members at the time they are entitled to vote in the election of Directors. By-laws may also be adopted, amended or repealed by the Board of Directors but any by-law adopted, amended or repealed by the Board may be amended by an affirmative vote of two-thirds of the Members entitled to vote thereon.
B. If any by-law regulating an impending election of Directors is adopted, amended or repealed by the Board, there shall be set forth in the notice of the next meeting of Members for the election of Directors the by-law so adopted, amended or repealed, together with a concise statement of changes made.